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Microsoft Teams for Teaching

Frequently Asked Questions

In order to be able to invite module groups to Teams meetings, please use your Outlook calendar to set up the meeting. In the online version of Outlook, module codes will be recognised as they are typed. In the desktop app, you will need to select Check names in order to find the module group in the system.

Please see this guide for more details

Go to your Outlook or Teams calendar and find the meeting you want to join. Open the meeting from the calendar and click to join. 

Please see this guide for more details. 

Once in the meeting, select the share button in the middle of the task bar which appears when you hover your mouse in the middle of the screen. Choose whether you want to share the whole screen, one application, a Chrome tab or a PowerPoint presentation.

Please see this guide for more details

Once in the meeting, select the three dots on the task bar and in the menu select Start recording. Please let attendees know if you intend to record a meeting. When the meeting is over, end the meeting or select Stop recording. Your recording will be processed and then appear in the chat window when ready. It will be stored in Microsoft Stream and made available initially to those invited to the meeting only. 

Please see this guide for more details

No, you can set up a Teams space if you want for your module group and add all students by adding the module code when asked for student names. However, this is not necessary in order to use Teams to set up meetings to replace face-to-face teaching. You can set up such meetings through your Outlook calendar and invite all students from a module group using the module code. 

Yes, when you set up your Team space, add the module code when asked which students you would like to add. The module code will be recognised by the system and when you set up the team, students will receive an email to say they have been added to the Team. 

Top Guides for Microsoft Teams

What is Microsoft Teams?

Get your team up and running

Manage your Team

Download this quick start guide (PDF) to learn the basics

Schedule a Teams live event

Attend a live event

Upload and share files

Find and filter files

Quick Guide to Online meetings using Office 365 Teams provided by Digital Training

Setting up a Microsoft Teams meeting for teaching remotely

Joining a Microsoft Teams meeting

Teaching through a Microsoft Teams meeting and accessing lesson resources afterwards 

How to create a Microsoft Teams meeting in Moodle

Teams meeting recording FAQs

Breakout Rooms in Teams

Teams for Organisation and Collaboration

If you are wanting to set up spaces online where your students can work together collaboratively on documents or if you want to set up a space where you can work collaboratively with other teaching staff, Teams could be a good option. Although Martin and Tapp (2019) highlight the importance of making 'a clear distinction between the use of Teams and other mainstram LMSs', it is clear that there is some functionality offered by Teams which is not offered in Moodle. As long as teaching staff provide clear guidance to students on where to go to carry out different activities, Teams can be used to enhance teaching and learning both online and within face-to-face teaching environments.

Staff and students at York St John can access Microsoft Teams through Office 365 and set up their own teams and channels, adding students and staff as they wish.

You can add apps to your Teams space, ranging from YouTube videos and interactive mind maps to Planners. You can also upload documents which members can then work on together. Each team space can have its own Notebook. If you have set up a Class Team space, this will be a Class Notebook, with a collaborative area as well as individual spaces for each student where they can share content privately with the tutor. 

York St John lecturers, Julie Raby and Joseph Bailey, have both used Teams successfully in their teaching already and have shared their experiences through blog posts on the TEL website.



Martin, L. and Tapp, D. (2019) Teaching with Teams: An introduction to teaching an undergraduate law module using Microsoft Teams. Innovative Practice in Higher Education. 3(3). Available at: http://eprints.staffs.ac.uk/5613/1/Martin%20and%20Tapp%202019.pdf 




Useful Resources relating to Teams

Build a Collaborative Classroom with Microsoft Teams - blog post by Jennifer Gonzalez

Transform Learning with Microsoft Teams - online course on Microsoft Educator Center

Introduction to Microsoft Teams – the digital hub for educators and students - online course on Microsoft Educator Center

Crafting a collaborative learning environment with Class Teams - online course on Microsoft Educator Center



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