Frequently Asked Questions
In order to be able to invite module groups to Teams meetings, please use your Outlook calendar to set up the meeting. In the online version of Outlook, module codes will be recognised as they are typed. In the desktop app, you will need to select Check names in order to find the module group in the system.
Go to your Outlook or Teams calendar and find the meeting you want to join. Open the meeting from the calendar and click to join.
Once in the meeting, select the share button in the middle of the task bar which appears when you hover your mouse in the middle of the screen. Choose whether you want to share the whole screen, one application, a Chrome tab or a PowerPoint presentation.
Once in the meeting, select the three dots on the task bar and in the menu select Start recording. Please let attendees know if you intend to record a meeting. When the meeting is over, end the meeting or select Stop recording. Your recording will be processed and then appear in the chat window when ready. It will be stored in Microsoft Stream and made available initially to those invited to the meeting only.
No, you can set up a Teams space if you want for your module group and add all students by adding the module code when asked for student names. However, this is not necessary in order to use Teams to set up meetings to replace face-to-face teaching. You can set up such meetings through your Outlook calendar and invite all students from a module group using the module code.
Yes, when you set up your Team space, add the module code when asked which students you would like to add. The module code will be recognised by the system and when you set up the team, students will receive an email to say they have been added to the Team.
No, although this is a feature they are currently developing. If you would like to set up something resembling breakout rooms while using Teams, you could use the channels within a module team space.
Top Guides for Microsoft Teams
Quick Guide to Online meetings using Office 365 Teams provided by Digital Training
Teams for Organisation and Collaboration
If you are wanting to set up spaces online where your students can work together collaboratively on documents or if you want to set up a space where you can work collaboratively with other teaching staff, Teams could be a good option. Although Martin and Tapp (2019) highlight the importance of making 'a clear distinction between the use of Teams and other mainstram LMSs', it is clear that there is some functionality offered by Teams which is not offered in Moodle. As long as teaching staff provide clear guidance to students on where to go to carry out different activities, Teams can be used to enhance teaching and learning both online and within face-to-face teaching environments.
Staff and students at York St John can access Microsoft Teams through Office 365 and set up their own teams and channels, adding students and staff as they wish.
You can add apps to your Teams space, ranging from YouTube videos and interactive mind maps to Planners. You can also upload documents which members can then work on together. Each team space can have its own Notebook. If you have set up a Class Team space, this will be a Class Notebook, with a collaborative area as well as individual spaces for each student where they can share content privately with the tutor.
Martin, L. and Tapp, D. (2019) Teaching with Teams: An introduction to teaching an undergraduate law module using Microsoft Teams. Innovative Practice in Higher Education. 3(3). Available at: http://eprints.staffs.ac.uk/5613/1/Martin%20and%20Tapp%202019.pdf
Useful Resources relating to Teams
Build a Collaborative Classroom with Microsoft Teams - blog post by Jennifer Gonzalez
Transform Learning with Microsoft Teams - online course on Microsoft Educator Center
Introduction to Microsoft Teams – the digital hub for educators and students - online course on Microsoft Educator Center
Crafting a collaborative learning environment with Class Teams - online course on Microsoft Educator Center