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How to activate your 2021-22 modules with Moodle Modules

If you are teaching on modules starting in 2021-22, the instructions below will walk you through how to set these up.

Remember:

  • If your module has already ran once, and you are keeping the module content roughly the same, then you can simply import across the module content from your 2020/21 course as long as you have kept and used the same headings in the 2020-21 template. See the Importing Content guide below.
  • To keep your course hidden from students while it is under construction, go to Course Management > Edit course settings and under ‘course visibility’ in the General section you can choose the option to ‘Hide’ the course. Don’t forget to scroll to the bottom of the page and click on Save and display to enable these changes.
  • Please contact the TEL Team at tel@yorksj.ac.uk if you need any assistance or you are unsure which course to activate. It is difficult to rectify mistakes after a course has been activated.

ACTIVATING YOUR 2021/22 COURSE AREA(S) IN MOODLE

Before the start of each academic year, we need information about which credit bearing modules require corresponding spaces in Moodle. We use a system called Moodle Modules to capture this information. Moodle Modules is a web application which allows us to gather information about which credit bearing modules require corresponding spaces in our Learning Management System, Moodle. In other words, it lets you tell us whether or not you want a module space setup in Moodle. It’s clever too! It knows who you are and who the students taking your module are, so it will automatically make sure all participants, whether staff or student, have access to the module spaces they need.

To access Moodle Modules, go to the Moodle homepage, click on Staff and select Moodle Modules from the drop down menu.

 

Please note:  Module Directors should take responsibility for making your module selections in Moodle; otherwise you will be without a Moodle course for the start of the academic year, 2021/22.

QUICK GUIDE FOR CREATING MOODLE COURSES

Follow these instructions for creating Moodle courses:
Step 1: Log in to Moodle Modules (https://intranet.yorksj.ac.uk/moodlemodules2021-22/) with your YSJ username and password.
Step 2: On the All Modules page (found on the top menu bar next to My Modules) you’ll find a long list of modules. Either scroll down the page, or use Ctrl+F on your keyboard to quickly find the module code you need to activate. Once you’ve located the module, click on the module code to get to the next screen.
Step 3: Activate the module in Moodle by:

  • Click on Select by the course type you wish to activate. In most cases, however, the top option will normally be the best option to select to activate your course (it states this in the option “This will normally be the best option to select to activate your course”.

 

 

 

 

 

 

 

  • Click update details when you are happy with the choice you have made. You can use the Course Type descriptions to guide your decision. If in doubt about the type of course you want in Moodle, contact the TEL team.
  • Add yourself to a module by clicking Add Tutor in the Tutors field – DO NOT add administrative staff to the list of tutors. They have a different way of accessing modules in Moodle.

If you can’t find your module in the list, the Add Module page lets you add a module code to the list of modules which requires a space in Moodle. Only official credit bearing module codes will lead to courses automatically being generated in Moodle.

It’s really that simple. This gives us the information needed to automatically create new courses in Moodle and to ensure that all your students are enrolled on them, ready for the 2021/22 academic year.

Please note: Moodle Modules syncs with Moodle twice every day, at midday (12.00pm) and midnight (12.00am). If you went into Moodle Modules at 9am to activate your modules, they would appear in Moodle if you logged in after midday, but not before. If your modules are showing in the ‘My Modules’ page in Moodle Modules but not on your ‘Home’ page in Moodle itself, it may be that you need to wait for the systems to sync up before they appear.

DETAILED STEP-BY-STEP GUIDE FOR CREATING MOODLE COURSES

The Creating Moodle Courses step-by-step guide will also take you through the necessary steps.

If you require more step-by-step guidance, you can find it in the Creating Moodle Courses 2020/21 video which is the same process for 2021-22 and clickable link below:

For further help or support when setting up your modules, please don’t hesitate to contact a member of the TEL team.

IMPORTING CONTENT

Once you have created your new modules for the 2021-22 academic year, your attention will turn to creating course content. Moodle allows you to import course content from other courses, where you have editing permissions, so you can re-use activities and resources.

Please note:

  • Importing content does not include historical data such as any student data and forum posts.
  • You should not import old Turnitin submission points. They will contain out of date information and settings and will cause problems when it comes to students submitting work. It is best to set up all assignment and Turnitin submission points from scratch in each module.
  • You do not need to bring across announcement forums either
  • It is good practice not to bring across any out of date resources and activities

The course template for 2021-22 is similar to the 2020-21 courses.

As we have maintained the same or similar headings, if you used the structured template in 2020-21, you can simply import one course into another without having to make any amendments. However, before you do import, please ensure your course format is the same as the course you are importing from. (For example, if your 2020-21 course format is in grid format, change your 2021-22 course to the grid format before you import)

If your course is structured differently to the 2020-21 template, you may need to set some time aside to reorganise your course before or after the import process to ensure your headings are in the correct places and where you want them to be.

You can find step-by-step guidance on importing content in the video and clickable link below:

 

The Importing Guide will also take you through the necessary steps of how to import from one course into another.

SETTING UP YOUR COURSE FORMAT

Topics.. grid format.. collapsed topics.. which one?!

Once you have created your new modules, your next step is to consider the most appropriate course format. The Moodle Module Formats guide will guide you through setting up the course format.

QUICK TIPS TO ENSURE YOUR MODULE IS READY FOR THE NEW SEMESTER

Have a quick look at the following guides which will help you in setting up your new module:

Moodle Module Basic Set Up

Understanding icons in Moodle

Editing Activities or Resources

Visit our dedicated Moodle page on the TEL website for further guidance and support. Or contact a member of the TEL team at TEL@yorksj.ac.uk.

20/08/2021

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